Short answer
Outlook Power Tools lets New Outlook users create custom hotkeys for workflows that otherwise take several clicks in Outlook Web.
A custom shortcut can insert a canned response, run a Quick Step, move a message to a folder, or mark mail as read without opening Outlook settings.
Shortcut targets
| Shortcut target | Typical use |
|---|---|
| Insert template | Reply faster to repeated support, sales, or scheduling emails. |
| Run Quick Step | Trigger a multi-action workflow from one key combo. |
| Archive or move | Process inbox messages without mouse navigation. |
| Flag or mark as read | Keep triage workflows fast and consistent. |
Who benefits most?
- Support teams sending repeated answers.
- Sales teams following up from a busy inbox.
- Founders and operators who triage mail all day.
- Anyone who moved from Classic Outlook and lost muscle-memory shortcuts.
Related shortcut guide
For Microsoft's built-in shortcut settings and extension-based hotkeys, read custom keyboard shortcuts in New Outlook.
FAQ
Can I create custom keyboard shortcuts in New Outlook?
Yes. Outlook Power Tools records custom key combinations and binds them to templates, Quick Steps, or native Outlook actions.
What can a shortcut do?
A shortcut can insert a template, trigger a Quick Step, archive, flag, move to folder, create new mail, or mark a message as read.
Are shortcuts stored locally?
Yes. Shortcuts are stored in Chrome storage.