Short answer
To save an Outlook Web email as PDF with Outlook Power Tools, open the message, click the PDF button in the toolbar, and choose the free print-dialog flow or the Pro one-click download flow.
Outlook Power Tools is designed for single-email PDF export in New Outlook, especially when users need fast records for receipts, approvals, client messages, and support cases.
Free vs Pro PDF export
| Plan | PDF behavior | Best for |
|---|---|---|
| Free | Opens the browser print dialog with Save as PDF. | Occasional records and receipts. |
| Pro | Downloads the email as a PDF in one click. | Frequent exports, support teams, legal or admin workflows. |
Common use cases
- Save receipts, invoices, and payment confirmations.
- Archive client approvals or legal correspondence.
- Attach email records to support tickets or case files.
- Keep a PDF copy outside Outlook before deleting or moving mail.
Related PDF guide
For the manual New Outlook PDF workflow and the one-click alternative, read how to save Outlook email as PDF automatically.
FAQ
Can I save Outlook emails as PDF?
Yes. Outlook Power Tools adds a PDF button to Outlook Web.
Does PDF export work in New Outlook?
Yes. It works in New Outlook through Outlook Web domains.
Who needs Outlook email to PDF?
PDF export is useful for receipts, legal records, support cases, client approvals, and invoices.